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Support Officer - Pacific Engagement Visa - Various Countries

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Region: Pacific

 

Roles Required In Each Country, (City):

 Fiji, (Suva), Vanuatu (Port Villa), Papua New Guinea (Port Moresby), Timor-Leste (Dili)

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Type: Contract - Part-Time

 

Summary: 

The Pacific Engagement Visa (PEV) is a new permanent visa program to be delivered by the Australian Government. Under PEV, up to 3,000 visas will be allocated to Pacific islanders annually by a ballot process across participating countries. Applicants selected in the ballot will be able to apply for permanent residence in Australia. Subject to country participation being confirmed, PEV is expected to launch in 2024.

PEV aims to increase permanent migration from the Pacific and Timor-Leste, growing the diaspora in Australia, strengthening people-to-people links, and encouraging greater cultural, business and educational exchange. DFAT has appointed a consortium led by Icon Agency (the Icon Consortium) to deliver the Pacific Engagement Visa offshore support services. Consortium partner Island Spirit will be responsible for in-country services, supporting PEV clients in each participating country through the ballot, visa and pre-departure stages.

 

Role description: 

The PEV In-Country Program Support will be responsible for providing administrative support to the in-country Program Lead and co-ordinator to ensure the smooth delivery of support services.

Key responsibilities: 

  •  Provide administrative, logistical, and operational support to the in-country team.

  • Ensure the effective and efficient management of program resources, including project assets, supplies, and equipment.

  • Assist in the coordination and implementation of project activities, events, and meetings.

  • Support the preparation of financial and administrative reports, including budget tracking, expense reports, and purchase orders.

  • Support the procurement and logistics processes, including vendor selection, negotiation, and contracting.

  • Provide interpretation and translation services as needed.

  • Maintain accurate and up-to-date records and files. 

  • Other ad-hoc duties as required.

 

About you:

  • At least 3 years of experience in administrative, procurement or logistical support

  • Strong organisational, coordinator, and administrative skills

  • Strong communication skills, including fluency in English plus local language/s

  • Responsive and efficient with your time

  • Strong attention to detail

  • Excellent communications skills, along with great time-management and problem solving

  • Ability to work autonomously, yet thrive as part of a small team.

 

Why choose us?

Island Spirit Australia has a team spread through 11 countries in the Pacific region and Timor-Leste. Through its network of communities and businesses we are able to forge a strong understanding of the needs of the region from a local lens. Based in Melbourne, Australia our Management Consulting services have assisted business for over 20 years, from small family businesses to National corporations, we’ve helped companies understand their values and grow. Its subsidiary companies have won various awards in Financial Advice and Community Services.

 

As part of the team you will be joining an organisation that is committed to the sustainable growth of the countries in which it operates. Our motto is “Happy People. Happy Planet” our purpose is to help all people achieve personal happiness and create a ripple effect that changes the world.

 

Diversity, Equality and Inclusion (DEI): 

Island Spirit Australia is committed to building an inclusive and diverse workforce that reflects the community we serve and treating all applicants equitably. This starts with recruitment, including making reasonable adjustments to support applicants at all stages of the process. The methods used in the recruitment for a role may vary, but the sorts of processes used may include: application form, resume and cover letter, online cognitive testing, work test, written response task, assessment centre, in-person or video interview. 

 

We welcome applicants to share any health condition, impairment, and/or cultural/linguistic background, so that we may make any necessary adjustments to enable you to equitably participate in the recruitment process.

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Safeguarding:

We’re committed to ensuring that everyone who joins Island Spirit Australia – and the communities and clients we serve – are treated with respect and dignity. That their personal safety is assured and they can work free from threat of harm. 

 

We take our obligations to uphold Australian Government standards of probity, safety and ethics seriously. Whether it's ending modern slavery, safeguarding children, promoting diversity or preventing corruption, our focus on governance is comprehensive. 

 

All successful candidates will be subject to character and police checks, and must complete training in relevant policy areas prior to commencement.  

 

All consultants engaged by Island Spirit Australia must demonstrate a commitment to the prevention of sexual harassment, exploitation and abuse (PSHEA) and the protection of children. Successful applicants will be required to complete criminal history/suitability screening checks, participate in a safeguarding orientation session, and sign the Island Spirit Australia Child Safeguarding Policy and Code of Conduct. Island Spirit Australia may seek information from agencies with which consultants have previously had engagement, and specifically discuss any conduct of concern in relation to safeguarding.

 

Start Date: March 2024. Must be available March 19th at the latest.

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Our team will review all applications and should your application be successful in progressing to the next stage, we will be in contact to discuss your experience further. 

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If your application is not successful, we will ensure that you are updated on the status of your application as quickly as we can via email.

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Thank you for your interest in this position. We’ll be in touch.

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